Privacy Notice

St Peter's West Molesey privacy notice

This privacy notice tells you what to expect us to do with your personal information.

· Contact details

· What information we collect, use, and why

· Lawful bases and data protection rights

· Where we get personal information from

· How long we keep information

· Who we share information with

· Sharing information outside the UK

· How to complain

Contact details

Telephone: 02089793846

Email: info@spwm.org.uk

What information we collect, use, and why

We collect or use the following information for service updates or marketing purposes:

· Names and contact details

· Marketing preferences

We collect or use the following information for recruitment purposes:

· Contact details (eg name, address, telephone number or personal email address)

· Date of birth

· Employment history (eg job application, employment references or secondary employment)

· Education history (eg qualifications)

· Right to work information

We collect or use the following personal information for dealing with queries, complaints or claims:

· Names and contact details

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

· Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.

· Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.

· Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.

· Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.

· Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.

· Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.

· Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information for service updates or marketing purposes are:

· Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Our lawful bases for collecting or using personal information for recruitment purposes are:

Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:

Where we get personal information from

· Directly from you

How long we keep information

We keep data in accordance with the guidance set out by the UK Data Protection Law and retain it for as long as it is relevant, or need to in accordance with laws, regulations and professional obligations.

We have internal processes to periodically review the data we hold and delete data that is no longer relevant to our purposes for processing.

Who we share information with

Data processors: Mailchimp

This data processor manages email distribution for us.

Churchsuite

This data processor manages events, attendance and room hire for us.

Others we share personal information with

· Organisations we need to share information with for safeguarding reasons

· Other relevant third parties

· Guildford Diocese safeguarding team

Sharing information outside the UK

Where necessary, our data processors may share personal information outside of the UK. When doing so, they comply with the UK GDPR, making sure appropriate safeguards are in place.

Organisation name: Mailchimp

Category of recipient: Data processing

Country the personal information is sent to: USA

How the transfer complies with UK data protection law: The country or sector has been assessed as providing adequate protection to data subjects (also known as Adequacy Regulations or UK data bridge)

Organisation name: Churchsuite

Category of recipient: Data processing

Country the personal information is sent to: Churchsuite website is hosted within the UK, but may share personal information with third parties outside of the UK or the European Economic Area (EEA).

How the transfer complies with UK data protection law:

Where personal data is transferred outside of the UK, Churchsuite will only do so with that data which is absolutely necessary. If there is no suitable adequacy decision for the country to which the data is being transferred, then Churchsuite will carry out a transfer risk assessment and ensure other safeguards are implemented prior to transferring data. These can include:

Standard Data Protection Clauses, such as the International Data Transfer Agreement (IDTA) or the International Data Transfer Addendum (Addendum)
Binding Corporate Rules in accordance with Article 47 of the GDPR (UK & EU)
An exemption as defined in Article 49 of the GDPR (UK & EU)

How to complain

If you have any concerns about our use of your personal information, you can make a data protection complaint to us:

Email: info@spwm.org.uk

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint